If you decide to write a letter or email, use this list of helpful suggestions to improve its effectiveness: 

  • Your purpose for writing should be stated in the first paragraph of the letter. If your letter pertains to a specific piece of legislation, identify it accordingly, e.g., House bill: (H. R. ____), Senate bill: (S.____).
  • Be courteous, to the point, and include key information using examples to support your position.
  • Address only one issue in each letter and, if possible, keep the letter to one page.

This is an example of a letter to a Representative or Senator. In an email sent from your Congressman's website, you will fill out your contact information and submit the body of the letter in the message section. 



The Honorable ________

Office Address

United States House of Representatives/United State Senate

City, State, Zip


Dear Representative/Senator ______________:

I am a constituent, and am writing today to express my strong support to temporarily suspend all federal funding for refugee resettlement programs, until each and every refugee admitted to this nation can be adequately vetted — and until our physical and financial infrastructures can support them. This includes any funding in the fiscal year 2016 Omnibus spending bill.

In light of the disclosure that at least one of the Paris terrorists reached Europe as a designated refugee, it is very important that Congress act quickly to remove the immediate threat that this program presents, while working to implement substantial reforms and safeguards before it is allowed to resume.  It is time for Congress to assert its power of the purse and hit the brakes on the Obama Administration’s plans for Syrian refugees. 

This issue is very important to me and many other constituents in your district. 

I look forward to your response.



Your Name

Your Title

Your Address

Your City, State, Zip

Your Phone Number


Tips on telephoning Congress: 

The phone numbers of the offices of your senators and representative are available on their websites. You can also call the U.S. Capitol Switchboard at (202) 224-3121 and ask for your senators' and/or representative's office.  

Remember that telephone calls are usually taken by a staff member, not the member of Congress. Ask to speak with the aide who handles the issue about which you wish to comment. 

After identifying yourself, tell the aide you would like to leave a brief message, such as: "Please tell Senator/Representative (Name) that I support/oppose (S.___/H.R.___)." 

You will also want to state reasons for your support or opposition to the bill. Ask for your senators' or representative's position on the bill. You may also request a written response to your telephone call.

How to contact your member of Congress

House of Representatives

To write a letter or call your representative, visit this website and click on your representative's name to take you to his/her personal website. Search around for the "Contact Me" link and use this to either find the phone number for the office or the form to submit a letter.

Don't know who your representative is?

Go to house.gov and put your zip code (9-digit preferred, but 5-digit OK) in the upper right corner of the page. 


To write a letter or call your senator, visit this website, find your senator and click on the webform link to submit a letter. If you want to make a phone call, click on the senator's name to go his/her personal website and use the "Contact Me" link to find the phone number for the office.

Don't know who your senators are?

Go to this website and on the top of the page, select the state you live in.